The British Embassy’s UK Border Agency (UKBA) Visa Section is a busy section, dealing with all categories of visa applications for travel to the UK, Overseas Territories and some Commonwealth countries. It is staffed by both UK and locally engaged personnel. UKBA processes visa applications in accordance with British Government requirements - our aim is to provide a high level of service to all visa applicants.
We need someone who is accurate, efficient, reliable, self-motivated and a proven team-worker. The successful candidates will be required to start as soon as possible and ideally on 1 March 2012. There are two temporary positions available for Entry Clearance Assistant work during the busy summer travel season for six months. A reference will be provided for satisfactory performance at the end of the period.
Administrative Assistant
(1yr fixed-term contract)
Main duties
- Provide administrative and logistical support in organising events, meetings, travel arrangements and high level visits
- Provide HR support to UKCCU
- Manage UKCCU budget, process payments for admin budget, act as petty cash holder
- Provide administrative support to Head of UKCCU
- Maintain contacts database
- Undertake ad hoc research for the UKCCU
- Provide support in other activities within the team, as required
Requirements
- An associate degree (D3) in administration or related field, with preferably 3 to 4 years’ experience in administrative management
- Preferably have experience of a similar role in another Embassy or international organisation
- Attention to detail with a proven track record of delivering results to a high standard
- Flexibility, resilience under pressure and decisiveness
- Ability to work with people of different levels and backgrounds
- Strong written and oral communication in Indonesian and English
- Be proficient in MS Office applications
Vice Consul
Main Duties:
- Support the Consul in managing the consular teams in Jakarta, Bali and the Honorary Consul in Dili. Provide guidance and support to them, including the network of Consular Wardens across the country
- Interpret and implement national assistance policies locally to ensure adherence to these guidelines and high customer service standards
- Handle high-profile and/or difficult cases, including prison and hospital visits and issuing urgent emergency travel documents
- Assist Consul to maintain (and test annually) the Post Emergency Plan, in readiness for any potential crisis
- Maintain and widen contacts with and outreach to local authorities, emergency services, the public and travel industry and wider stakeholders
- Liaise with the colleagues in London, other Posts in SE Asia Pacific and the Regional Consular Director to deliver regional best-practice and consistency of support
Requirements:
- Applicant must be willing to start the employment with a 1 year fixed term contract
- At least 3 years of experience in managing staff, preferably in a customer service setting.
- Experience of a similar role in another Embassy, NGO or international organization would be an advantage
- Experience of budget management is advantageous
- Excellent interpersonal and communication skills with a strong customer focus
- Flexible, resilient under pressure and decisive with a proven track record of delivering results to a high standard within tight deadlines
- Personal drive and the ability to be a self-starter as well as a team player
- Strong time management and prioritisation skills
- Ability to travel across Indonesia and occasionally internationally as needed
- Willingness to work additional hours as necessary, sometimes unsociable hours during a crisis.
- Strong English language skills, both written and spoken. Some knowledge of spoken Bahasa Indonesia is preferred
- Expatriates who have a valid working permit in Indonesia are encouraged to apply
- The British Embassy offers a competitive remuneration package, including salary, benefits, a leave entitlement and training package. Specific training (in the UK) and mentoring (within the region) for the role will be provided for the successful candidate. Employment offers are subject to successful clearance of pre-employment checks.
To Apply:
Please send your CV and the completed application form, which can be downloaded from our website at, www.ukinindonesia.fco.gov.uk/vacancy, by Monday, 12 March 2012 to
indonesia.recruitment@fco.gov.uk.
Please note that incomplete applications will not be taken into consideration. Only shortlisted candidates will be contacted.
The British Embassy is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.
