The entry into force of the ASEAN Charter on 15 December 2008 had provided new impetus to ASEAN’s integration efforts by establishing a legal and institutional framework required to achieve the ASEAN Community by 2015. This includes the newly approved organisational structure of the ASEAN Secretariat that is aligned to the requirements of the Charter, the three Blueprints of the ASEAN Political‐Security Community (APSC), the ASEAN Economic Community (AEC), and the ASEAN Socio‐ Cultural Community (ASCC), and the Initiative for ASEAN Integration (IAI) Work Plan 2.
The ASEAN Secretariat is therefore well positioned to provide the necessary services to effectively support the community building process under the Charter and the Community Blueprints.
Currently the ASEAN Secretariat is looking for a qualified candidate to fill the position of
Secretaries
Duties and Responsibilities
- The Secretary’s duties will cover, but not limited to, the following:
Maintaining record of document flow.
- Arranging Supervisor’s schedules and activities for appointments, meetings,and other events.
- Providing administrative support for other staff who are going for missions (arranging itinerary, hotel reservation, and document preparation).
- Coordinating with other staff concerned for filling system.
- Checking necessary follow up actions in relation to the agenda of the Directorate/Division/Supervisor.
- Acting as supporting staff in servicing meetings organised by the ASEAN Secretariat.
- Consolidating papers from other Directorates/Divisions when necessary.
- The Secretary shall also be required to perform other duties as assigned by higher authorities.
Requirements
- We are seeking qualified candidates with the following qualifications:
- Secretarial Diploma (D-III) from reputable Secretarial Academy.
- Minimum one year of experience in secretarial, clerical, and administrative support services.
- Ability to organise data and routine correspondence is required.
General Qualifications
- Good English language skills (written and oral).
- Computer literate and proficient in Microsoft Office tools.
- Able to work independently as well as in a team in a multicultural environment.
- Able to multi-task and willing to work irregular and long hours.
- Knowledge on ISO 9001 : 2000 is an advantage.
- Closing date: 15 June 2011
- Salary starting from IDR 2,000,000.
Communications Officer for AICHR Support Unit
Duties and Responsibilities
- Perform tasks as the Communications Officer for the ASEAN Intergovernmental Commission on Human Rights (AICHR)
- Function as the developer and webmaster for AICHR’s regional website;
- Provide assistance and technical knowledge sharing with Member State on setting up national website on AICHR
- Perform daily news monitoring and report on activities related to AICHR and human rights nationally, regionally and internationally;
- Provide analysis and synthesis of human rights development in the region and internationally
- Draft public information materials such as AICHR’s press releases, booklets, factsheets, presentations and other forms of information dissemination;
- Develop communication strategies for AICHR and human rights;
- Maintain and manage the AICHR database, information system, reports and resources.
- Provide technical advice, recommendations and administrative support
- Conduct collation, research and analysis development on issues related to human rights
- Assist in the development of projects and programmes;
- Compile relevant documents for the meetings of AICHR and any other meetings as requested;
- Coordinate meeting logistics with the host country;
- Coordinate the follow‐up actions and decisions.
- Facilitate communication and cooperation among ASEAN Member States and other relevant stakeholders.
- Represent the ASEAN Secretariat and serve as a resource person when needed;
- Draft and summarize reports, prepare briefing notes/talking points, speeches, moderate discussions and deliver presentations.
- Any other matters as directed by the Division or Directorate.
Requirements
- Bachelor degree, or possibly advanced degree, in social sciences, development studies, international relations, communications or an appropriate related field or discipline with a minimum five (5) year relevant work experience in a technical role. Human rights knowledge and experience is required.
- Technical skills and knowledge in the relevant area or the demonstrated ability to quickly acquire them.
- Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
- Excellent oral and written communication skills, interpersonal skills, including experience in cross-cultural environment and international settings.
- Demonstrated ability to develop and maintain sound working relationships with stakeholders.
- Demonstrated commitment to collaborative work practices.
- Competency in computer skills with excellent knowledge of Microsoft Office and Outlook where relevant to the position.
- Excellent command of English, written and spoken.
General Qualifications
- A familiarity with diplomatic practices and protocol. Other required qualities are: excellent computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; ability to function effectively independently and as part of a team; and a willingness to travel frequently on short notice. The person will be required to undergo necessary training if required and have the ability to work long hours if necessary.
- Closing date: 20 June 2011
- Salary starting from IDR 5,000,000.
Technical Officer Human Resources
Duties and Responsibilities
- Provide technical advice and administrative support to Human Resources (HR) day-to-day operational, particularly to HR related matters, including in providing regular reporting on ASEC recruitment status to ASEAN Member States;
- Facilitate and conduct the recruitment and selection process for new staff recruitment:
- Manage recruitment and selection process (developing advertisement, short listing, and preparing interview, draft report of the recruitment and selection result/activities).
- Prepare advertisement, test and interview: test material, interview panel, interview documents, etc;
- Conduct reference check to validate, clarify or add to information given by applicants;
- Assist in selection activities;
- Assist the new staff on induction programme;
Requirements
- At least Bachelor degree in Human Resources or an appropriate related field or discipline.
- A minimum five (5) years relevant work experience in a related technical expertise role.
- Proven skills in problem solving in a complex organisational environment and in work planning.
- Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
- Very good communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
- Demonstrated ability to develop and maintain sound working relationships with stakeholders.
- Demonstrated commitment to collaborative work practices.
- Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
- Sound command of English, written and spoken.
General Qualifications
- Familiarity with diplomatic practices and protocol. Other required qualities are: computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform outside the usual job scope; ability to function effectively independently and as part of a team; and a willingness to travel on short notice.
- Closing date: 15 June 2011
- Salary starting from IDR 5,000,000.
For further information please check our web:
www.aseansec.org
Should you interested please download official information and applying procedure at link below.
sec--aihcr--technical
