The entry into force of the ASEAN Charter on 15 December 2008 had provided new impetus to ASEAN’s integration efforts by establishing a legal and institutional framework required to achieve the ASEAN Community by 2015. This includes the newly approved organisational structure of the ASEAN Secretariat that is aligned to the requirements of the Charter, the three Blueprints of the ASEAN Political‐Security Community (APSC), the ASEAN Economic Community (AEC), and the ASEAN Socio‐ Cultural Community (ASCC), and the Initiative for ASEAN Integration (IAI) Work Plan 2.
The ASEAN Secretariat is therefore well positioned to provide the necessary services to effectively support the community building process under the Charter and the Community Blueprints.
Currently the ASEAN Secretariat is looking for a qualified candidate to fill the position of
Fax Operator - Jakarta
Duties and Responsibilities
- Input data to the data filing system
- Input all incoming and outgoing documents to the data filing system
- Maintain filing and recording of any incoming and outgoing fax including distribution to the relevant officers.
- Follow‐up email from ASEAN Member States.
- Operate the fax machine
- Operate fax machine to send and receive fax
- Make copy and attach the report of outgoing document to the concerned Division
- Follow‐up the incomplete incoming and outgoing fax documents.
- Coordinate incoming and outgoing correspondence
- Ensure incoming correspondence is submitted to the relevant recipient.
- Ensure outgoing correspondence is transmitted to the intended recipient.
Requirements
- Completion of appropriate technical or other training relevant to the position with a minimum two (2) years work experience.
- Ability to communicate effectively with colleagues.
- Ability to operate as an effective team member.
- Entry level oral and written communication skills.
- Basic level in computer skills with adequate knowledge in Microsoft Office.
Remuneration
- Successful candidate will be offered the post with a probation period of six months and monthly salary commensurate with his/her personal qualifications.
Technical Assistant Executive Support Division Office of The Secretary-General - Jakarta
Duties and Responsibilities
- Provide administration and programme support to the Senior Officer, particularly in relation to administration, research, public outreach and engagement activities;
- Assist with the preparation of memoranda, research briefs, talking points, meeting reports;
- Assist in the development of administrative processes within the Division;
- Maintain relationships with divisions in ASEC, and external partners;
- Assist with the coordination of meetings, events and initiatives;
- Maintain records and ensure appropriate levels of access and confidentiality;
- Provide support to other team members on administrative policies and procedures as appropriate.
Requirements
- Bachelors degree in political science, international relations, business, public policy, social science or other related fields from a reputable university;
- Minimum two (2) years of work experience in a related field;
- Demonstrated ability to plan and organise tasks and work flows
- Ability to work under pressure and adhere to deadlines;
- Good oral and written communication skill;
- Strong interpersonal skills;
- Cross-cultural sensitivity;
- Demonstrated ability to develop and maintain sound working relationships with stakeholders;
- Demonstrated commitment to working as part of a team;
- Sound command of English, written and spoken.
General Qualifications
- Computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work long and irregular hours, and perform tasks outside the usual job scope; ability to function effectively, independently and as part of a team; and a willingness to travel frequently on short notice.
Remuneration
- Successful candidate will be offered the post with a probation period of six months and monthly salary commensurate with his/her personal qualifications starting from IDR 3,500,000.
Should you interested please download applying procedure at link below. Closing date: September 15, 2011
Fax Operator--Technical Assistant Executive
